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• Property
  Management

• Vendor Management
• Sourcing and
  Online Bidding
• Supplier Contract Management

• eBid eXchange
  Customizable procurement for property and facilities management companies

Commercial and residential property managers rely on a diverse group of product and service providers to maintain a high level of customer service. In addition to needing immediate access to their service provider network to provide fast turnaround, property managers are continually asked to reduce costs and control spending on managed properties.

With eBid eXchange, property managers have an efficient way of maintaining and accessing a comprehensive list of vendors categorized by products, services and geographic coverage. To meet a specific customer requirement, an RFP can be distributed in minutes and bids can be submitted online by vendors using standardized templates. The ability to reach out to multiple vendors promotes increased price competition to ensure the customer is receiving best value.

Shorten the time for obtaining vendor services and supplies

eBid eXchange is an integrated and affordable Software-as-a-Service (SaaS) solution for supplier management, sourcing, electronic bidding, and supplier contract management that serves as a centralized and easy-to-use software system for managing requests for information (RFI), requests for proposal (RFP), request for quote (RFQ), invitations for bid (IFB)and vendor contracts after award.

Centralize access to vendor information

eBid eXchange simplifies the supplier discovery and pre-qualification process with a customizable supplier self-registration web portal. Web forms can be easily customized to capture specific company, contact, products and services, service areas, health and safety, supplier diversity information, and related documents, such as certifications and licenses. Key supplier qualifications data is available in a secure, centralized system to promote informed buying decisions.

Rapidly distribute RFQs and conduct online bidding and bid analysis

Bid documents can be easily posted to a secure website, saving time in printing costs in the distribution of bid specificiations. Bids can be received electronically in the form of documents, lump sum prices, and multi-item bid forms. The automated bid tabulation system ensures that vendor bid calculations are error free and provides the buyer with an immediate statistical comparision of all bids submitted.

Increase vendor competition to lower costs

With an easy-to-use broadcast messaging system, you can request proposals from multiple vendors to encourage competition for your supplies and services.

Centralized access to supplier contracts

After contract award, you can use eBid eXchange to manage key vendor contract information such as expiration dates, insurance certificates, payment information, contract modification, milestones, and contract documents. Alerts can be set to notify contract admininstrators prior to key event dates, such as contract or insurance certificate expiration.

For the real estate and property management market, eBid eXchange delivers cost and time savings by streamlining vendor management, sourcing, and vendor contract management in an integrated, centralized application.