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• Vendor
  Management
• Sourcing and Bidding
• Supplier Contract Management

• eBid eXchange
  Flexible supplier management, sourcing, & contract management
• PreCon Edition
  Bid management for construction
• GovSourcing Edition
  Public sector vendor management & procurement

Organizations employing electronic sourcing (eSourcing or e-Sourcing) report significant time and direct cost savings compared to traditional methods of identifying and communicating with suppliers during sourcing events. eBid eXchange provides easy-to-use and deploy tools for rapidly identifying vendors and engaging in bi-directional communications during the sourcing events.

 eBid Systems has allowed us to provide even more enhanced services to our customers and allow them to receive more bids and therefore more competition. Better competition equals better prices for our customers. 

Walter Tack
Senior Manager
Reynolds CM

Rapidly identify and verifiably communicate with suppliers

With eBid eXchange, you can rapidly identify qualified suppliers and invite them to participate in your sourcing events. With eBid eXchange you can communicate with one hundred or one thousand prospective suppliers with no additional effort. All system message delivery is tracked, giving you a verifiable communications trail.

Shorten the time from requirements to award

Publishing and communicating information about a request for information (RFI), invitation for bid (IFB), request for quote (RFQ), or request for proposal (RFP) can be accomplished in minutes, saving days or weeks in a typical procurement cycle. eBid eXchange is a comprehensive RFP software application to manage the complete sourcing process.

Reduce administrative and bid document distribution costs

For many organizations, many hours are devoted to manually compiling bidder lists and assembling and distributing bid documents. For services and construction procurement, the cost of printing and distributing plans and specifications can cost thousands of dollars per project. eBid eXchange saves printing and distribution costs by serving as your private portal for electronic distribution of bid documents and provides ordering and fulfillment by third party printers.

Centralize and control critical procurement information

Instead of documents and communications being disseminated throughout the organization, eBid eXchange is a secure, access-controlled system where sourcing event information resides. Documents, requests for information, bid responses, messages, meeting minutes, and other important transaction information is available at a single location. Configurable permission levels allow tight control over which internal and external users have access to information, including sealed bid events.

Increase vendor competition, lower costs, and bid more work

An inefficient process for managing a bid event often results in limiting the competition to fewer vendors on each project. By leveraging the efficiencies in eBid eXchange, you can bid more work, invite more suppliers to bid, and ensure maximum competition and lower prices for your goods and services.

Ensure consistent and auditable procurement processes

With your vendors and internal procurement team using eBid eXchange, you ensure that all users conform to standard workflow and business rules. Transaction logs provide and audit trail for all vendor communications, document views, and modifications to system records.

Conduct efficient, error-free bidding and analysis

In multi-item bidding events that rely on individual spreadsheets to be returned by each supplier that are then merged or re-keyed into a master spreadsheet, there are many places in the process that introduce critical math errors. These errors can result in having to re-bid the items. eBid eXchange provides a fool-proof method for bid entry and provides automated statistical analysis of bid data.