Sourcing, Bidding, and RFP Software
Bid document management, online bidding, and bid analysis
Organizations employing electronic sourcing (eSourcing or e-Sourcing) report significant time and direct cost savings compared to traditional methods of identifying and communicating with suppliers during sourcing events. eBid eXchange provides easy-to-use and deploy tools for rapidly identifying vendors and engaging in bi-directional communications during the sourcing events.
Rapidly identify and verifiably communicate with suppliers
With eBid eXchange, you can rapidly identify qualified suppliers and invite them to participate in your sourcing events. With eBid eXchange you can communicate with one hundred or one thousand prospective suppliers with no additional effort. All system message delivery is tracked, giving you a verifiable communications trail.
Shorten the time from requirements to award
Publishing and communicating information about a request for information (RFI), invitation for bid (IFB), request for quote (RFQ), or request for proposal (RFP) can be accomplished in minutes, saving days or weeks in a typical procurement cycle. eBid eXchange is a comprehensive RFP software application to manage the complete sourcing process.
Reduce administrative and bid document distribution costs
For many organizations, many hours are devoted to manually compiling bidder lists and assembling and distributing bid documents. For services and construction procurement, the cost of printing and distributing plans and specifications can cost thousands of dollars per project. eBid eXchange saves printing and distribution costs by serving as your private portal for electronic distribution of bid documents and provides ordering and fulfillment by third party printers.
Centralize and control critical procurement information
Instead of documents and communications being disseminated throughout the organization, eBid eXchange is a secure, access-controlled system where sourcing event information resides. Documents, requests for information, bid responses, messages, meeting minutes, and other important transaction information is available at a single location. Configurable permission levels allow tight control over which internal and external users have access to information, including sealed bid events.
Increase vendor competition, lower costs, and bid more work
An inefficient process for managing a bid event often results in limiting the competition to fewer vendors on each project. By leveraging the efficiencies in eBid eXchange, you can bid more work, invite more suppliers to bid, and ensure maximum competition and lower prices for your goods and services.
Ensure consistent and auditable procurement processes
With your vendors and internal procurement team using eBid eXchange, you ensure that all users conform to standard workflow and business rules. Transaction logs provide and audit trail for all vendor communications, document views, and modifications to system records.
Conduct efficient, error-free bidding and analysis
In multi-item bidding events that rely on individual spreadsheets to be returned by each supplier that are then merged or re-keyed into a master spreadsheet, there are many places in the process that introduce critical math errors. These errors can result in having to re-bid the items. eBid eXchange provides a fool-proof method for bid entry and provides automated statistical analysis of bid data.