Product Features

eBid eXchange offers an integrated and comprehensive suite of procurement features in support of the complete contract procurement lifecycle. You choose the features that best align with your procurement process needs.

Vendor management

In eBid eXchange, vendor management is streamlined through a hosted "supplier portal" linked from your website that serves as a 24/7 medium for vendor discovery. We will help you configure and customize the web forms to capture vendor information you need to make informed decisions on their qualifications, including information on:

Multiple contacts in different locations
Product and service capabilities
Geographic service areas
Licenses and certifications
Supplier diversity information
Attached documents

Vendors can be routed through an approval process so you can review their qualifications before including them in sourcing events and be alerted when they make changes to their profile.

Document management

Procurement of service contracts, construction services, and engineered products requires the distribution of massive volumes of data in the form of requirements, specifications, and engineering drawings. eBid eXchange facilitates document-intensive procurement with:

Customizable document folders
Self-publishing of documents in any format
Automated zip compression of document downloads
Online plan viewing and takeoff software
Tracking of document views
Online print order management

Savings in document distribution alone provide a healthy return on investment in eBid eXchange.

Sourcing

eBid eXchange allows you to rapidly match your sourcing requirements against your vendor database and efficiently communicate your invitation to bid. Using eBid eXchange online bidding features, vendor pricing information is entered directly into online forms that perform necessary calculations to ensure that you can rely on the accuracy of vendor pricing data. You won’t have to rely on manually compiling vendor pricing data into spreadsheets; eBid eXchange automatically tabulates and provides statistical comparisons of vendor bid data.

Bid invitation by email and fax
Online bid and proposal submittal
Sealed bidding
Automated bid tabulation

eSourcing with eBid eXchange will cut days or weeks from the sourcing schedule, providing more time for strategic procurement activities.

Contract management

Contract management features in eBid eXchange extend your ability to manage vendor relationships from contract award through closeout. Customizable fields and alerts allow you to track key contract events and obligations and to provide centralized visibility of contract information to the procurement team, project managers, and management. With eBid eXchange, team members have access to:

Contract documents
Modification history
Vendor insurance coverage
Invoice and payment history
Key milestones and events

With eBid eXchange you unlock the contract information sitting in file cabinets and turn it into actionable information available to your entire team.