Supplier and Vendor Contract Management
Manage contract documents, insurance, modifications, and obligations
Contract management features in eBid eXchange extend your ability to manage supplier relationships from contract award through closeout. Custom fields allow you to manage important contract obligations and make the information available throughout the enterprise.
Grant County Utilities
Provide a centralized view of supplier contracts
Instead of sitting in a file cabinet, important contract information is available to stakeholders outside the procurement function through their web browser. Contract documents, warranties, modification history, key dates, and payment information can be accessed and updated directly by authorized users.
Access a single source of contract documents
With eBid eXchange you can store documents in a centralized archive in customizable folders allowing easy storage and retrieval of important contract documents.
Actively manage supplier insurance certificates
As insurance certificates are received through document uploads or our fax-to-web service, they can be evaluated for applicable terms and the expiration date entered. Suppliers are automatically alerted prior to the expiration date and reminded to send in current evidence of insurance.
Streamlined invoicing & payment history
The ability to track supplier invoices and payments allows your contract administrators and accounts payable staff to access a single source for contract financial status.
Share and manage supplier performance assessment information
Many companies report having a bad experience with a supplier only to have another department or office use the same supplier again. Maintain performance ratings and comments for each contract and utilize this information in sourcing decisions to avoid repeat contracts with poorly performing suppliers.
Stay alert to key contract events
Maintain information on scheduled contract events and milestones in a consolidated calendar. Set up custom fields and alerts so you won't miss key contract milestones like renewal dates, warranty expiration, and deadlines for exercising contract options.