Supply Chain Management Software for Utilities

e-procurement for utilities

Supplier qualification, sourcing & supplier contract management

Public and private electric, water, sewer, and telecommunications utilities are constantly striving to efficiently manage their assets and operations. With an online procurement solution from eBid Systems, utilities can streamline their supplier qualification process, manage the bidding for their service and commodity contracts, and proactively manage their ongoing contract obligations. From warehoused commodities to construction contracts, eBid eXchange helps utilities optimize their procurement operations.

eBid eXchange is a suite of online tools for utility organizations to collaborate with their suppliers and contractors. If you are spending too much time maintaining vendor data, distributing bid documents, evaluating responses, and administering vendor contracts, eBid eXchange can streamline and simplify the process.

Using eBid Systems substantially reduced administrative expense and time needed for document copying and collating. The system facilitates a sealed bid environment while maintaining an open line of communication with all bidders. In our first use of the program we saved $10,000 because the winning bidder could lower its price right up to the bid opening. We are very pleased with our switch to e-bidding and with how smoothly the transition occurred.

Dan Preston
Director
North Penn Water Authority

Integrated supplier risk management and procurement software

eBid eXchange is an integrated and affordable Software-as-a-Service (SaaS) solution for supplier management, sourcing, electronic bidding, and supplier contract management that serves as a centralized and easy-to-use software system for managing requests for information (RFI), requests for proposal (RFP), request for quote (RFQ), and invitations for bid (IFB).

Customizable supplier qualification and on-boarding system

eBid eXchange simplifies the supplier discovery and pre-qualification process with a customizable supplier self-registration web portal. Web forms can be easily customized to capture specific company, contact, products and services, service areas, health and safety, supplier diversity information, and related documents, such as certifications and licenses. Key supplier qualifications data is available to the procurement and risk management team in a secure,centralized systems to promote informed buying decisions.

Secure acess to bid documents, online bidding and bid analysis

Bid documents can be easily posted to a secure website, saving time in printing costs in the distribution of bid specificiations. Bids can be received electronically in the form of documents, lump sum prices, and multi-item bid forms. The sealed bidding feature prevents viewing of bid information until the bid closing date. The automated bid tabulation system ensures that vendor bid calculations are error free and provides the buyer with an immediate statistical comparision of all bids submitted.

Auditable supplier communications

With a message tracking and receipt acknowledgement system, you have a complete audit trail of the delivery of all system messages. All document views and downloads from the system are tracked so you have a log of interested vendors.

Supplier contract management after award

After award, you can use eBid eXchange to manage key vendor contract information such as expiration dates, insurance certificates, payment information, contract modification, milestones, and contract documents. Alerts can be set to notify contract admininstrators prior to key event dates, such as contract or insurance certificate expiration.

eBid eXchange delivers supplier management, sourcing, and vendor contract management in an integrated, centralized application for utilities.